Budgeting Grad Aid

Graduate aid is a complex line of business managed by schools and departments. Admission of a student creates a multi‑year financial obligation that is typically fulfilled from a multitude of funding sources spread across multiple schools and control points within Stanford, and various federal and non‑federal funding sources external to the university. Each funding source carries its own funding restrictions, policies, and procedures. Student support comes in many forms, including fellowships and salaries, tuition support, and health insurance coverage.

The Graduate Financial Planning System (GFPS) supports graduate aid transactional functions, such as the recording of detailed payment plans and the uploading of student payments to the Graduate Financial Support (GFS) system, and strategic functions, such as the development of annual budgets, multi‑year forecasts, and scenario‑building. GFPS also provides information to the H&S Budget Planning System (BPS) as part of the annual operations budgeting process.

In addition to the Announcements and Resources provided below, information regarding graduate aid, the Graduate Financial Planning System (GFPS), and the Graduate Financial Support (GFS) system is available on the H&S Graduate and Undergraduate Studies (GUS) website.

The GFPS Training homepage in Canvas provides additional training resources for the Graduate Financial Planning System.

Related Resources

A one page reference to the Budget Planning System (BPS) modules

The Graduate Financial Planning System (GFPS) is utilized throughout the year to forecast, budget, and administer graduate student financial resources.

This document provides a general framework for analyzing multi-year forecasts in the Graduate Financial Planning System (GFPS).

The Graduate Financial Planning System (GFPS) provides integration of graduate aid tracking, budgeting, and long-range forecasting in a live, multi-user, database-driven application that interfaces with other administrative applications within the Stanford environment.

A quick guide to the reporting available in the Graduate Financial Planning System (GFPS).

The Graduate Financial Planning System (GFPS) provides integration of graduate aid tracking, budgeting, and long-range forecasting in a live, multi-user, database-driven application that interfaces with other administrative applications within the Stanford environment.

A quick reference to the Graduate Financial Planning System (GFPS) modules

An overview of why and how to create a midyear financial forecast.
H&S utilizes a standard set of Operating Budget projects for managing finances at the School level and to assist department and program administrators in managing the operations of their unit.
University Budget Office (UBO) expense and endowment income planning assumptions for the FY23 operating budget. This job aid is intended to assist H&S department and program administrators during the FY23 operating budget process. UBO planning assumptions change throughout the year. Please contact your H&S Finance liaison for the most recent information.