Related Resources

A quick and easy way to estimate next year’s endowment payout.

Finance Training Guide for New Department Administrators.


This document is a guide for new department and program administrators to help navigate the myriad of websites, systems, policies, and procedures with which you should be familiar. The guide also serves existing department and program administrators as a quick reference and resource for your financial staff. 

How to access and navigate HandSOn for funding commitments.
Instructions and links to OBI report customizations for the OBI RFM Fund Trend and OBI CER Expenditure Trend reports.

On Jan. 3, 2022, Stanford Financial Management Services (FMS) will launch a new STARS course, Financial Stewardship Expectations (FIN-PROG-0020), which will become the new prerequisite training for accessing Oracle Financials systems (e.g., Expense Requests, PCard, Labor Distribution) and OBI reporting. This new course will completely replace the Financial Confidentiality Agreement (FIN-PROG-0010) STARS course.

This document provides a general framework for analyzing multi-year forecasts in the Graduate Financial Planning System (GFPS).

Definition of Operations, including examples, to assist department administrators in developing operating budgets and to maintain consistency and comparability throughout the School.
When considering purchasing gift cards for employees and students, the benefit to community building vs. the constrained financial environment in which Stanford is operating should be considered. Gift cards should be issued only occasionally and always in support of an identified academic purpose.
To check for any underwater endowments, use the Underwater Fund Report section of the Endowment Financial Dashboard located in the OBI Revenue and Fund Management Reporting dashboard.
A financial reporting job aid providing brief notes on selected financial reports recommended for answering the questions, "How have we been doing?", "How are we doing?", and "How do we think we will be doing?".
HandSOn user guide for department and program users to view funding commitments.
A user guide to running the Non-OB report from the H&S Financial Dashboard.

The Graduate Financial Planning System (GFPS) is utilized throughout the year to forecast, budget, and administer graduate student financial resources.

Please use this form when you know that you may exceed University guidelines for meals or events to obtain pre-approval and avoid having the transaction rejected.
H&S utilizes a standard set of Operating Budget projects for managing finances at the School level and to assist department and program administrators in managing the operations of their unit.
To help you find reports in Oracle Business Intelligence (OBI) that provide you with the final fiscal year end balances in your awards. Faculty salary reports are also available and allow you to ensure that cost-sharing obligations were met, sabbatical charges were directed to the correct PTA and any supplemental salary payments to faculty in your area were received.
A suite of on-demand, customized BI reports to support annual business processes.
Slides from the Finance seminars held in the Fall 2018. The initial sessions provided a broad overview of the considerations when initiating a financial analysis and report.
Template for calculating labor schedule values for faculty using sabbatical and paid leave credits

A quick reference to the Graduate Financial Planning System (GFPS) modules

The School’s policy with regard to allowing faculty who are supported by grants to recover a percentage of their academic-year salary and benefits.
How to pull up a commitment report using the HandSOn commitment database.

The university receives money from a variety of sources such as individual or corporate donors, government agencies, non-government sponsors and tuition. Many of these sources put restrictions on how the money is spent. To ensure that monies are spent for their intended purpose, the University utilizes multiple fund types and has restrictions on the movement of money between these funds.

The School of Humanities and Sciences Finance Office encourages all management to review your outstanding PCard, TCard, Advance, and Expense Request transactions on a monthly basis and to take what actions you can to keep up-to-date with these transactions. This job aid provides best practices and highlights specific policies in the Stanford University Admin Guide that govern aging P-Card, T-Card, out of pocket, and Advance transactions. Topics include the Aging Review Process, SU Card Management, and Q&A.

The Graduate Financial Planning System (GFPS) provides integration of graduate aid tracking, budgeting, and long-range forecasting in a live, multi-user, database-driven application that interfaces with other administrative applications within the Stanford environment.

To pay for moving costs associated with hiring new faculty

University policy regarding relocation of faculty is found in the Administrative Guide Policy 2.1.19: Relocation of Faculty and Staff.  This section sets forth policies and procedures to facilitate the moving and reassignment of new or current Stanford faculty and is updated regularly as policy changes. Please consult this section for the policies that underlie H&S faculty moving guidelines and procedures, which follow.


A job aid to assist department administrators in determining the appropriate earnings code to use when paying faculty. This job aid should not be construed as determining policy or rules.

A quick guide to the reporting available in the Graduate Financial Planning System (GFPS).

To assist Departments with faculty recruitment expenses through a cost-matching mechanism.
This document attempts to clarify faculty designated fund usage and best practices for faculty funds management in the School of Humanities & Sciences. It addresses the intersection of University policy contained in Administrative Guide 3.1.2: University Funds with the day-to-day challenges of tracking funds in faculty accounts.

Background and best practices for managing salary charges posted to org suspense accounts.

The Graduate Financial Planning System (GFPS) provides integration of graduate aid tracking, budgeting, and long-range forecasting in a live, multi-user, database-driven application that interfaces with other administrative applications within the Stanford environment.