BPS to Open Early: Monday June 8, 2020

Dear H&S Finance Colleagues,


As indicated in our May 11 communication, we have been working hard with our colleagues in H&S IT and developers at Kaufman Hall to open BPS early this year.  I’m writing to let you know our current target date is Monday, June 8, 2020.  To prepare for that opening, we’ve updated data in BPS with the following assumptions and caveats:


  • Salaries have been loaded at current rates (given no compensation program in FY21).
  • Endowment payouts for FY21 have been loaded at a projected payout rate of -15% from FY20.
  • Data from GFPS will be loaded approximately Thursday, June 11, 2020.
  • Dean’s Office funding allocations will be blank until the beginning of July.


The FY21 endowment payout % will be finalized at the Board of Trustees meeting later this month.  Until then we are following the direction of the Provost providing payout projections with a 15% decline for all endowments.  Keep in mind, there may be instances where the change in payout may vary, e.g., for “underwater” funds, or for recently established funds.


For the Dean’s office funding allocations, we are working separately on what we hope to be a worst case planning scenario.    We are targeting next week to distribute spreadsheets to Departments and Programs with these scenarios.  We will load final Dean’s Office funding allocations into BPS in July after we receive final numbers from the Provost.     


For those new to BPS, we invite you to a new user training scheduled for Tuesday, June 9, 2020 from 3:00-4:00PM (https://stanford.zoom.us/j/95563402384).


Additional training focused on using BPS as a forecasting tool will take place from 9:30-10:30AM on Friday, June 12, 2020, with an additional half hour available for questions (https://stanford.zoom.us/j/92131762020).


Both sessions will be recorded and posted on our website.


Thanks to all for your patience during this difficult budgeting season.  As always, please reach out to your liaison with questions about using BPS.




Blake Grenier

Associate Director of Finance

The School of Humanities and Sciences