Coffee Mug with the word Begin

Danielle Macinnes

How To...

Onboarding

Job Aids

Training Resources

Onboarding

A collection of resources to provide new financial staff with a path to learning about the systems, policies, and procedures used in H&S. This content is being developed. We currently offer the Finance Training Guide as a start for both new and current administrators.

Change to Prerequisite for Accessing Oracle Financials System

On Jan. 3, 2022, Stanford Financial Management Services (FMS) will launch a new STARS course, Financial Stewardship Expectations (FIN-PROG-0020), which will become the new prerequisite training for accessing Oracle Financials systems (e.g., Expense Requests, PCard, Labor Distribution) and OBI reporting. This new course will completely replace the Financial Confidentiality Agreement (FIN-PROG-0010) STARS course.

Finance Training Guide

Finance Training Guide for New Department Administrators.

Please note that we are currently in the process of updating this guide. Some sections may be out of date. The last update was March 2018.

Job Aids

Listing of planning assumptions, quick start guides, and other job aids to assist you with budgeting, financial forecasting, the use of H&S systems, and financial reporting.

Training Resources

Presentation slides and other materials from training sessions to assist with developing a better understanding of H&S processes, systems, and best practices for financial management.

  • BPS as a Planning Tool
    Setup, review, and forecasting as preliminary preparation for your FY22 operating budget.
  • Budget Management Best Practices for YEC and New FY
    Instructions and links to running reports following fiscal year-end close and at the start of the new fiscal year.
  • Defining Operations
    Definition of Operations, including examples, to assist department administrators in developing operating budgets and to maintain consistency and comparability throughout the School.
  • GFPS System Overview

    The Graduate Financial Planning System (GFPS) provides integration of graduate aid tracking, budgeting, and long-range forecasting in a live, multi-user, database-driven application that interfaces with other administrative applications within the Stanford environment.

  • HandSOn User Guide for Departments and Programs
    HandSOn user guide for department and program users to view funding commitments.
  • How to Develop a Financial Summary
    Slides from the Finance seminars held in the Fall 2018. The initial sessions provided a broad overview of the considerations when initiating a financial analysis and report.
  • Midyear Forecasting
    An overview of why and how to create a midyear financial forecast.
  • Operating Budget Orientation
    Review of the annual operating budget process
  • Year-End Close Orientation
    Review of the annual fiscal year-end close process.